SUBCONTRACTOR PAYMENTS & COMPLIANCE
Spend Less Time Chasing Sub Paperwork. More Time Running Jobs.
Organize certificates of insurance, W-9s, lien waivers, payment approvals and your payment trail with True Home — while keeping the project-management tools your team already uses.
Designed for general contractors managing real jobs, real subs and real deadlines.
Before this payment goes out
Framing sub, current pay period- Certificate of insurance
- On file, expires before the pay date
- W-9
- On file
- Lien waiver
- Signed, linked to this payment
- Payment approval
- Waiting on the project manager
Bring one real project workflow. We’ll show you where True Home may fit.
Send a few details and a member of our team will reach out to set up the walkthrough. Prefer to pick a time right now? Book the 15-minute walkthrough.
What happens after you send this: A member of our team will discuss your workflow; no pressure to replace your current system.
The questions that eat a Friday afternoon
“Is that COI still current?”
Keep subcontractor documentation in view when work and payments move forward.
“Where is the lien waiver?”
Connect waivers to project payment records.
“Why is the sub still waiting?”
Bring approvals and payment status into the same workflow.
What do COI, W-9 and lien waiver mean?
- Certificate of insurance (COI)
- A document from a subcontractor's insurer showing which coverage the sub carries and when it expires. It is the paper you want current before that sub is on site or gets paid.
- W-9
- The tax form that gives you a subcontractor's legal name and taxpayer identification number. You need it on file before paying a sub, so year-end reporting is not a scramble.
- Lien waiver
- A sub's signed release of lien rights for work that has been paid. Matching each waiver to the payment it covers keeps the payment trail clean.
Requirements vary by state, lender and contract. True Home organizes the documentation; it does not replace your counsel's guidance.
How it works
Track sub compliance documents
COIs, W-9s and lien waivers sit with the sub and the job they belong to, with expiration dates in view.
Link work to approvals
Each payment shows the approval it depends on and who still needs to act.
Run payments through the approved partner workflow
Payments move through the workflow your team approves, with the documentation and payment trail kept together.
Already using PM software? Keep it. Ask to see the True Home payments/compliance layer alongside it.
See it side by sideQuestions contractors ask first
Do we have to switch PM tools?
No. True Home is positioned to work alongside the project-management software you already use, handling the subcontractor payment and compliance side.
Who uploads COIs and W-9s?
Subcontractor documentation is collected and tracked inside the workflow. Who uploads what in your setup, your office, your subs or both, is confirmed with our team in the walkthrough.
What happens if a document is expired?
The workflow is designed to surface expiring or expired documentation before a payment goes out, so the question comes up before the money moves rather than after. The specifics for your setup are confirmed in the demo.
Which payment partners does True Home use?
Payment partners, and how payments run in your setup, are confirmed by our team during the walkthrough rather than listed here.
What's current pricing?
Pricing is confirmed by our team from the approved catalog, so you get a number that is accurate for your situation. Ask during the walkthrough or a callback.