True Home

SUBCONTRACTOR COMPLIANCE RESOURCE

A Practical Subcontractor Compliance Checklist for Busy Builders.

Review the documentation and checks worth keeping close before the next project payment.

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Written for general contractors and home builders who pay subcontractors on active jobs.

What’s on the checklist

  • Certificate of insuranceOn file and current, with the expiration date noted against each upcoming pay date.
  • W-9Collected before the first payment to any subcontractor.
  • Lien waiverMatched to the specific payment it covers.
  • Payment approvalRecorded before funds are released, with the approver named.
  • Expiring documentsReviewed before the next payment run, not after.
  • Payment trailOne place where the paperwork and the payment record point at each other.

Requirements vary by state, lender and contract. Use the checklist alongside your own counsel’s guidance.

Send Me the Checklist

How delivery works: after you send the request, a member of our team confirms it and sends the checklist to the email you give here. We will also ask once whether a short walkthrough of your own process would help; saying no is fine.

Opting out: every email we send includes an unsubscribe link, and replying with STOP also works. Sending this form does not schedule an appointment.

Required fields are marked with an asterisk.

The checklist is sent to this address after we confirm the request.

Talk Through Your Process With True Home

If the checklist raises a question about how your own paperwork and payments fit together, bring one real project to a 15-minute walkthrough. A member of our team will discuss your workflow; no pressure to replace your current system.

Talk Through Your Process With True Home
What do COI, W-9 and lien waiver mean?
Certificate of insurance (COI)
A document from a subcontractor's insurer showing which coverage the sub carries and when it expires. It is the paper you want current before that sub is on site or gets paid.
W-9
The tax form that gives you a subcontractor's legal name and taxpayer identification number. You need it on file before paying a sub, so year-end reporting is not a scramble.
Lien waiver
A sub's signed release of lien rights for work that has been paid. Matching each waiver to the payment it covers keeps the payment trail clean.

Requirements vary by state, lender and contract. True Home organizes the documentation; it does not replace your counsel's guidance.